MATRIXFREEDOM – PRIVATE MEMBERS ASSOCIATION (“we”, “our”, “the Company” or “the PMA”) practices with respect to information collected from users who access our membership website or platforms (“Site”) or otherwise share personal information with us (collectively: “Users”). The Company handles and processes all data in line with the UK General Data Protection Regulation (UK GDPR).
Policy key definitions:
Key principles of UK GDPR:
(a) Lawfulness, fairness and transparency,
(b) Purpose limitation,
(c) Data minimisation,
(e) Storage limitation,
(f) Integrity and confidence,
(g) Accountability when processing and handling personal data in line with UK GDPR.
Processing of your personal data
Under the UK GDPR we control and/or process any personal information about you electronically using the following lawful basis:
Consent – Where our purpose for processing is gathering information to provide services to the end-user.
We process your information in the following ways – electronically via the Site and on a Client Record Management System Data.
Retention period – We will continue to process your information on this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information – Your personal information is shared with relevant third parties for the intended purpose, as agreed upon.
We will retain your personal information for as long as necessary to provide our membership services (the “Services”), and as necessary to comply with our obligations, resolve disputes and enforce our policies. Retention periods will be determined by taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable opportunity. Under applicable regulations, we will keep records containing client personal data, account opening documents, communications and anything else as required by applicable laws and regulations.
We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.
Grounds for data collection
Processing of your personal information (i.e. any information which may potentially allow your identification through reasonable means; hereinafter “Personal Information”).
Gathering and processing Personal Information is necessary for the performance of our membership obligations towards you and providing you with our Services or Services of 3rd parties of who we work on behalf of, to protect our legitimate interests and for compliance with regulatory obligations to which we are subject.
What information do we collect?
We collect two types of data and information from Users.
The first type of information is unidentified and non-identifiable information pertaining to a User(s), which may be made available or gathered via your use of the Site (“Non-personal Information”). We are not aware of the identity of a User from which the Non-personal Information was collected. Non-personal Information which is being collected may include your aggregated usage information and technical information transmitted by your device, including certain software and hardware information (e.g. the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our Site. We may also collect information on your activity on the Site (e.g. pages viewed, online browsing, clicks, actions, etc.).
The second type of information Personal Information, which is individually identifiable information, namely information that identifies an individual or may with reasonable effort identify an individual. Such information includes:
How do we receive information about you?
We receive your Personal Information from various sources:
How is the information used? With whom do we share the information?
We may use the information for the following:
– Communicating with you – sending you notices regarding our Services, providing you with technical information and responding to any customer service issue you may have.
– To carry out Services as agreed to;
– To communicate with you and to keep you informed about our latest updates and Services;
– To serve you advertisements when you use our Site (see more under “Advertisements”);
– To market our websites and products (see more under “Marketing”);
– For statistical and analytical purposes, intended to improve the Site.
In addition to the different uses listed above, we may transfer or disclose Personal Information to our subsidiaries, affiliated companies and subcontractors.
– Hosting and operating our Site;
– Providing you with our Services or those of our partners
– Storing and processing such information on our behalf;
– Serving you with Advertisements and to assist us in evaluating the success of our advertising campaigns and help us retarget any of our users;
– Providing you with Marketing offers and promotional materials related to our Site and services;
– Performing research, technical diagnostics or analytics;
We may also disclose information if we have good reason to believe that disclosure of such information is helpful or reasonably necessary to:
– comply with any applicable law, regulation, process or governmental request;
– enforce our policies (including our Agreement), including investigations of potential violations thereof;
– investigate, detect, prevent or take action regarding illegal activities or other wrongdoing, suspected fraud or security issues;
– to establish or exercise our rights to defend against legal claims;
– prevent harm to the rights, property or safety of us, our users, yourself or any third party; or
-for the purpose of collaborating with law enforcement agencies and/or in case we find it necessary in order to enforce intellectual property or other rights.
A “cookie” is a small piece of information that a Site assigns to your device while you are viewing the Site. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enabling automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help make sure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services.
The Site uses the following types of cookies:
– ‘session cookies', which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed;
– ‘persistent cookies', which are read-only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in;
– ‘third-party cookies', which are set by other online services who run content on the page you are viewing, for example by third-party analytics companies who monitor and analyse our web access.
Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.
We use analytics technology to collect information about your use of the Site. The tool collects information such as how often users access the Site, which pages they visit when they do so, etc. The tool does not collect any Personal Information and is only used by our Site hosting and operating service provider to improve the Site and services.
Use of script libraries (Google Web Fonts)
In order to present our contents correctly and make them graphically appealing across all browsers, we use script libraries and font libraries such as Google Web Fonts (https://www.google.com/webfonts) on this website. Google Web Fonts are transferred to your browser's cache to avoid multiple loading. If your browser does not support Google Web Fonts or does not allow access, content will be displayed in a default font.
Calling script libraries or font libraries automatically triggers a connection to the library operator. In theory, it is possible – but currently also unclear whether and, if so, for what purposes – that operators of corresponding libraries collect data.
Third-party collection of information
How do we safeguard your information?
Transfer of data outside the EEA
Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into agreements ensuring an adequate level of data protection.
We may use your Personal Information such as your name, email address, telephone number, etc., ourselves or by using our third-party subcontractors, for the purpose of providing you with promotional materials concerning our Services which we believe may interest you.
To respect your right to privacy, within such marketing materials we provide you with the means to opt out of receiving further marketing offers from us. If you unsubscribe, we will remove your email address or telephone number from our marketing distribution lists.
Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important email communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.
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|MATRIXFREEDOM is a division of MATRIXFREEDOM - PRIVATE MEMBERS ASSOCIATION a member of the Light Energy Creations family of companies|